A World-Class Hospitality Company

Night Auditor (PT)

Part Time

Posted September 13, 2017

The Front Desk Night Clerk will serve as ambassador to the hotel handling all check-in and check-outs, answering incoming calls while upholding Guest Service Standards. Functions will also include nightly accounting and working as a "Runner" for housekeeping needs during the midnight shift. He/She will compute, classify, and record numerical data to keep financial records complete.  The Front Desk Night Clerk will perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records.  This position may also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

  • Resolve guest complaints, ensuring guest satisfaction.
  • Maintain complete knowledge of, or where to access to following information: a) all hotel features/services, hours of operation. b) all room types, numbers, layout, decor, appointments and location. c) all room rates, special packages and promotions. d) daily house count and expected arrivals/departures. e) room availability status for any given day. f) scheduled daily group activities.
  • Monitor and maintain cleanliness, sanitation and organization of assigned work areas.
  • Pick up, count and maintain bank. Secure bank at all times.
  • Read the log book daily, and record all pertinent information in the log book.
  • Process currency exchange and payments to guest accounts.
  • Process adjustments, rebates, paid outs and credits as required.
  • Operate P.M.S. (Property Management System) and maintain security of system.
  • Verifies and makes corrections to the Room Rate Report.
  • Post and audit Banquet charges. 
  • Adjust outside Vendor activity.
  • Reconcile telephone calls and miscellaneous accounts.
  • Backup computer system files.
  • Verifies that all checks are closed, and closes and logs any open check in the P.O.S. (Point of Sale) system.
  • Prints Food & Beverage end of day reports.
  • Audit Food & Beverage cashiers work and correct discrepancies.
  • Audit Rooms Cashiers work and correct discrepancies.
  • Audit all miscellaneous charges. (Banquets, Bars etc.)
  • Verifies package postings on house accounts.
  • Input all sales figures into the P.M.S. and balance all accounts (Property Management System).
  • Run Room & Tax verifying that all room rates posted.
  • Verify Cashiers Report to drop log and paperwork.
  • Record room statistics.
  • Close P.O.S. after all work is balanced.
  • Run end of day program and close day.
  • Check that interfaces are up and running.
  • Run daily Flash Reports and distribute accordingly.
  • Run morning reports and backup reports and distribute accordingly.
  • Print express check out folios and distribute.
  • Sign out and brief relief.
  • Review Night Audit checklist and verify that all work has been completed.
  • Restock all printers.
  • Fill out and deposit payment and corresponding checks.
  • Review status of assignments and any follow-up action with on-coming Supervisor.
  • Document maintenance needs on work orders and submit to Manager/Supervisor.
  • Attend monthly department meetings and training sessions as necessary.

Education & Experience:

  • High School Graduate or General Education Degree (GED)
  • One year previous experience in a similar position in a hotel preferred.
  • Customer service experience required. 
  • Basic computer skills required.

Hyatt Place Birmingham/Hoover

126 Room Hotel

a welcoming hotel in hoover, alabama

In Birmingham’s suburb of Hoover, you’ll find the Hyatt Place Birmingham/Hoover, a welcoming, comfortable and affordable hotel designed for today’s modern traveler. Whether you’re visiting on vacation or business, our Hoover hotel’s 126 cozy guestrooms and modern amenities will make you feel right at home. From starting your mornings with our free a.m. Kitchen Skillet™ to ending your days over a premium beer or wine from the Coffee to Beer & Wine Bar, we meet all your needs. Add in 24-hour business and fitness centers, 24-hour dining, a swimming pool and an excellent location and we become the obvious choice for any short- or long-term trip to Birmingham, Alabama.

Ideally Located near Birmingham Attractions, Businesses and More

Located in the upscale Hoover-Riverchase area directly off Interstate 459, our Birmingham Hoover hotel is conveniently close to everything you want to do. We’re across the street from Patton Creek shopping center and only minutes away from the Riverchase Galleria, Alabama's largest shopping mall. The Pelham Civic Complex, home of an array of sporting venues, is located nearby. Business travelers appreciate our location close to Riverchase Corporate Park, the Chase Corporate Center, Birmingham International Airport (14 miles) and downtown area (10 miles). A wide selection of restaurants, movie theaters, and other shopping and entertainment facilities are also just minutes away.